Minutes from EHSC Monthly Meeting – August 4, 2015

• Draft
  • Draft was held on 7/27/15
    • Teams are all set
    • Division 5 Boys and Division 8 Girls are short teams and coaches
    • Asked those in attendance to recommend others that may want to coach
  • Some team consolidation still to come
    • Div 8 Girls, Div 5 Boys, Div 3 Girls
  • Question about older Girls (Division 8)
    • Have an offer to partner with Fairfield and other towns to form a Travel and Rec type program
    • With only 3 teams, having games against other towns that are in same situation may make sense
    • Decision has to be made by the week of 8/24
  • For other Divisions with odd amount of teams, there will be 1 game and 1 bye each week
    • More practice
• Travel Report – Gino Casteneda
  • Preliminary Flighting has been posted
  • Teams can accept or request a change by 8/15/15
  • Season starts on Sunday, 9/13/15
  • Thee full schedule will be out by the end of August
  • Teams
    • Have 6 Girls Teams and 2 Boys Teams
  • Travel Players are not required to play Rec
    • May need to change this next year
  • The EHSC has paid the fee to league for all teams
• Referee Report – Chris Tate
  • Organizing list of Refs in month of August
  • New Referee Training is planned before play starts
  • Flaggers can start in 6^th Grade
  • Referees are 7^th Grade and Up
• Practice
  • Fields are open for practice starting the week of 8/17/15
  • Coaches will be notified of their teams no later than Friday, 8/14/15
  • Coaches are asked to notify their players and families during week of 8/17/15 at latest
• Sponsorship and Pictures - Fernando
  • Sponsors
    • It is not too late to get sponsors
    • Looks like we may have more sponsors than teams
    • Could offer signage sponsor to some sponsors

 

 

 

• Pictures
  • Pictures Day is planned for Saturday, September 26^th
  • Same format as last year, including Travel teams
  • Time will be from 7:30 to 2 PM
• Columbus Day Parade
  • Sunday, 10/11/15
  • There will be an EHSC Parade Float
  • Coaches have to be on with players
• TGIF Fundraiser
  • Details on a 3-day fundraiser event will be distributed
  • Event is planned for sometime in October
• Opening Day Festivities
  • Considering a parade for Saturday, September 12^th, but nothing planned yet

• Equipment – Joe Peluso
  • Will be handed out in the next few weeks
  • Need to purchase first aid kits and ice packs
• CTO Update – Andy Liebhauser
  • EHSC and EH Knights of Columbus Council 6504 are partnering on a Soccer Kick Challenge
    • Will be held on Saturday, September 19^th with a Rain Date on Saturday, October 3^rd
    • Timing for the event will from 9 AM to 2 PM
    • Would like to have sign-ups by Saturday, September 12^th (Opening Day)
    • Andy to follow-up with each coach
    • Forms will be distributed to each coach when equipment is picked up
  • Dicks and Sports Authority EHSC Promotions
    • Links on website and email blasts will be sent in the next 2 weeks
• Admin
  • Open Board Position for Recording Secretary
    • Danielle Rubinetti has volunteered
    • Motion was made and 2^nd done
  • Next Meeting is scheduled for Wed, September 9^th
    • 8 PM at Rinaldi Center

East Hanover Soccer Club

October 6, 2015

Monthly Meeting

  

Board Members in Attendance: Gino Circelli,  J.P. Viegas, Fernando Olveira, Chris Tate, Marco Martire, Joe Peluso, Gino Castaneda, Andy Liebhauser,

Members in Attendance:

Board Members Unable to Attend: Paul Prestia, Danielle Rubinetti

 

 

Meeting called to order at 8:25 pm by Gino Circelli.

 

New Business:

• Circelli motion (Andy Second) to pass the August and September meeting. Pass 5-0
• Circelli motion (Fernando Second) to pass the August and September meeting. Pass 10-0
• Feedback from coaches
  • First graders in games are not ready for corner kicks, throw ins, goal kicks etc…request to have Coastal cover basics at this coming weekend’s clinic.
  • Coaches can only go on the field during stoppage of play for Div 1 only.
  •  
• Reminder to coaches:
  • Parents are not allowed inside the black fence, near the field.
  • Coaches cannot overrule a referee on any calls or rules prior to the start of the game (i.e.: allowing ear rings during game).        
• Castaneda motion (Peluso second) to hire a DJ for the year end party. Pass 13-0. Abstain.
  • DJ Lil Ro confirmed for $200
• Email motion by Fernando (Second Viegas) to use extra sponsor money for travel team items.  Passed 5-0 (4 Abstain).

 

President report:

Gino Circelli

• Year end BBQ to be scheduled for October 24^th from 11am-3pm.
• Gino will check into possibility of having face painting at the year end party.
• We are all caught up for rainout make-ups.
• Clinics that were cancelled will need to be scheduled

 

Treasurers Report:

Marco Martire

• Nothing to report

 

CTO report:

Andy Liebhauser

• Working through reschedules.
• Working with a few sponsors to update logos on the website.

 

 

Director of Uniforms report:

JP Viegas

• All uniforms except for 1 have been handed out.

 

Director of Travel Soccer report:

Gino Castaneda (Not present, Circelli reporting)

• Season is half way done.
• Request for coaches to complete the Game Reports, not just the score report.
• Due to incident early in the season, going forward clubs will get one warning for poor spectator behavior before the club gets fined.
• Don’t use the referee assignment number until 5 minutes before the game to call.
• Non-volunteer trainers need to have a pass to be on the coach’s sideline.

 

 

 

Vice President report:

Fernando Olveira –

• Picture day went very well.
• There are 2 sponsors that still need to pay. (Don Jose and
• Columbus day parade email was sent out to coaches.
• TGIF fundraiser is scheduled for Oct 13, 14 and 15.  Flyer will be finalized tomorrow and posted on the website.

 

 

Director of Rec report:

Paul Prestia

• Not present

 

Director of Referees/Schedules report:

Chris Tate

• So far things have been going well.  Referees have been doing a great job thusfar.

 

Director of Equipment Report:

Joe Peluso     

• Joe will need kid count per team to order trophies.

 

Secretary report:

Danielle Rubinetti

• Not present

 

Meeting adjourned by Gino Circelli at 9:45 PM.

 

Next Meeting scheduled for November 10, 2015 at 8:15pm.

East Hanover Soccer Meeting – Minutes from the 11/10/15 Meeting

• Attendees
  • Board:   Gino Circilli, Marco M, Fernando O, Gino Casteneda, Chris T., Paul P., Andy L
    • Board Not in attendance:              JP Viegas, Joe Peluso, Danielle Rubinetti
  • Coaches/Parents:  Mike Dechiara, Matt Kenny, Stu Minkowitz, Angelo D’Alessio, Kim DiLauri, Patrick O’Conner

• Minutes
  • Meeting called to order at 8:24 PM and President’s Report provided by Gino Circilli   
  • Overall feeling was that season went well
• For next year, want to reach out to Rec Dir at Florham Park to see if there is interest
  • Having their younger kids come play in our league if they don't have a league for younger kids rather than waiting to 6th grade and above like in past years.
• Discussed that the last meeting held in October, trying to get new coaches, was very lightly attended
  • With the younger groups, need a minimum of 2 coaches
• Suggestion to do email blast to parents about importance of needing coaches
  • Many coaches had more than 1 team
• Discussed incentives to get more coaches
  • Offer free Rutgers course (league pays for instructor in EH)
  • Discount on Registration for their child
  • Request to have coaches/players shake the referees hand after game
• Referee Status (Chris Tate)
  • Thought that year went well.  Overall feedback from coaches was very positive
  • Sponsorship Status (Fernando Oliveria)
  • Still a few outstanding sponsor payments.  Going to collect this week
  • Had 7 extra sponsors this year
  • Each travel team will receive a pop-up canopy
• Jimmy John’s will be sponsoring a U10 Boys – Team picked at random
  • Sponsor plaques are in and will be distributed next year
• VP Status (Fernando Oliveria)
  • 4 Ratings Forms are outstanding, but those coaches have been contacted
    • Solicitation for coaches - Will send email blasts in off-season
  • Need to re-inforce to coaches the sportsmanship in score.  Do not run-up score
  • TGIF event
    • Don’t have funds yet, but very successful based on attendance
• Treasurer (Marco Martiere)
  • Still have payments for Trainers (last payment), trophies, referees
  • Payments for NJYS was made
  • Account should still have good reserve after all bills are paid   
• CTO Report (Andy Liebhauser)
  • Looking to address rules for site by Demosphere
• Paul Prestia
  • Good season
  • Will be stepping down from Director of EH Board
• Equipment
  • Not many coaches returned the equipment
  • Will coordinate with Joe Peluso on date\time for drop-offs
• Travel Director (Gino Casteneda)
  • U11 Girls won their flight
  • 4-5 more teams are in for Flight championship
  • About 2 games left
  • Want to get more teams, especially boys
• Slate of Officers for 2016
• Nominating Committee was Mike DeChiara, Marco M and Fernando O
  • Gino Circilli – President
    • Mike Dechiara 2nd
    • Accepted
  • Angelo D’Alessio - VP             
    • Stu M 2^nd
    • Accepted
  • Marco Martiere - Treasurer
    • Gino Casteneda 2^nd
    • Accepted
  • Fernando Oliveira – Director
    • Patrick O 2^nd
    • Accepted
  • Gino Casteneda – Director of Travel
    • Angelo D’Alessio 2^nd
    • Accepted
  • JP Viegas – Director of Uniforms
    • Fernando O 2^nd
    • Note:            Acceptance was done by note submitted and read by attendee on their behalf
    • Accepted
  • Joe Peluso - Director of Equipment
    • Matt Kenny – 2^nd
    • Note:            Acceptance was done by note submitted and read by attendee on their behalf
    • Accepted

 

• Andy Liebhauser – CTO
  • Angelo D’Alessio 2^nd
• Chris Tate
• Andy L 2^nd
• Accepted
  • Paul Prestia – Recording Secretary
    • Andy L 2^nd
    • Accepted
• Reminder that next meeting is scheduled for 12/1/15 @ 8:15 at Rec Center

Meeting Closed at 9:30 PM        

East Hanover Soccer Board – Meeting Minutes from Meeting on 3/1/16

• Attendees
  • Board
    • Joe Peluso, Andy Liebhauser, Gino Circilli, JP Viegas, Angelo D’Alessio, Gino Casteneda, Marco Martiere,
    • Excused
      • Fernando Oliviera, Chris Tate
  • Coaches/Other
    • Matt Kenny, Gus Politi, Marty Zizza,  Danielle Palmieri, Mrs. Quintella, Mrs. Fusella, Greg Brutofski
• Rec Soccer in Spring
  • 5 Saturdays starting in April-May, 2016
    • Dates
      • 4/23/16 – 5/21
    • Times
      • Not before 10 AM
        • Going to try and work around other sports (softball, baseball)
    • Grades
      • 1^st Grade through 5^th Grade
        • Current Grade you are in as of this Spring
    • Cost
      • $60 charge
        • Get a discount to $60 Cost for Fall
    • Fields that can be used
      • 2 at Middle
      • Upper at Central
      • LP 6
    • Trainers
      • This will be run through Coastal
    • Spring Registration
      • Can the system know who signed up in the Spring, 2016
        • So we can isolate/mark for a discount in the Fall, 2016
      • Andy to reach out to Demosphere to confirm
      • Want to open up the Registration by next Friday, 3/11/16
        • Send out Broadcast emails on this
• Feedback from Coach Danielle Palmieri
  • Would like to try and cultivate Women’s Coaches in the EH Soccer Board
    • Generate an email and perhaps Gina and Danielle can be on Signature
    • Offer a Coaches Clinic, remind them on email
      • Rutgers Training on May 17, 2016 in Florham Park

 

• March 14 – Important Date
  • Meeting with Town Council to discuss increase of fields
    • EH Soccer Board would like to have as many attendees there to represent the need for fields
• Registration for Fall, 2016
  • Opening on May 1, close on July 1, 2016
• Travel Update (Gino)
  • Preliminary Flighting is on Morris County site
    • Coaches can check and make request for re-flighting and Gino can submit
  • Conflict Forms are due this week
    • Coaches are encouraged to submit
  • Travel Meeting Re-Cap from last week regarding Age Update
  • Tryout Form developed by Gina Liebhauser
    • Not sure if we are doing tryouts yet
    • May want to consider using SDA or Pegasus instead of Coastal as we may get a more objective assessment.  Coastal knows too many kids in town
  • Want to do Tryouts for Fall season, 2016, prior to Memorial Day
    • Look to do on Friday night
  • Flyers will be sent to all schools in town
  • New Boys Team, Ralph Amirata, U9 for the Fall, 2016 Season
    • Need to follow-up with him
• Updates from other Board Members
  • JP – No
  • Marco – No
  • Andy – Asked about when Registration for Spring, 2016 needs to be launched
  • Angelo –
    • Morris Sign so we can get signs up for May 1^st
    • Has list of all sponsors
    • No signs for Spring, 2016 Season
  • Joe Peluso
    • Spikes attached for the Goalpost
    • Try them for the Spring
• Meeting Closed at 9:15 PM
• Next meeting is on April 5, 2016 @ 8:15 PM

East Hanover Soccer Board – Meeting Minutes from Meeting on 4/5/16

• Attendees
  • Board
    • Gino Circilli, Gino Castaneda, Andy Liebhauser, Angelo D’Alessio, Chris Tate, Marco Martiere, Fernando Oliveira
    • Excused
      • Joe Peluso, JP Viegas
  • Coaches/Other
    • None
• Rec Soccer in Spring
  • As of today, we have 42 kids signed up for Spring
    • Need to look at breakdown by age group
    • How many trainers do we need
  • Close out Spring Registration on Thursday, 4/21/16
  • Need to look how we handle the payment for Fall Discount
    • Do we open up a special period from 4/25 – 4/29/16
    • Contact these families directly
      • Have the rules set at $60
      • Tell them to act
      • Then we have new rules for Fall Registration Open up on 5/1/16
• Registration for Fall, 2016
  • Opening on May 1, close on July 1, 2016
• Discussion about Field Complex Update in town – 3/14/16
  • Best option for soccer is to
    • Have Lights at Middle
    • LP 6:  Sprinkler System
  • Consider using LP 3 and LP 4 for soccer
    • This would be in addition to LP 1 and LP 2 , LP 6
• Travel Update (Gino)
  • First week of season was 4/3/16
  • The deadline to start a team will be moved up
    • July 1^st (instead of July 15^th)
  • Coaches can’t close fields, need to have a EH Soccer Board Member present to do so
    • This is based on feedback from Wind conditions on 4/3/16
  • No change in rule on heading right now, but likely will change soon (next 1-2 weeks)
    • U11 and below can’t head the ball
    • Gino will let the coaches know when he is made aware
  • League Cup for U10
    • 3 Refs
      • $30 for Center, $15 for the Side Refs (2)

 

• Travel Tryouts
  • Want to distribute the flyer to schools during week of 4/18
    • This is after Spring Break and 3 weeks prior to tryouts session #1 on 5/13
  • Tryouts are May 13th and 20^th
    • Possible overlap with the Color
  • Want to get Form (Gina Liebhauser) and then link it on the website
    • Look  to send a broadcast Email the week of 4/18/16 to announce and have link
• Balls have been purchased for each Travel team and has been distributed to each team
• Looking to schedule an ‘F’ License course in May, 2016 in East Hanover

• Updates from other Board Members
  • JP – No
  • Marco – No
  • Andy – Close Spring Reg on 4/21/16, Early Fall Registration (based on Spring), Open up Fall on May 1
  • Angelo –
    • Working on new sponsors
    • Has list of existing sponsors
    • Will start working sponsors in May, 2016
    • Question if we can have 2 sponsors on a shirt for uniforms
      • JP can follow-up on cost
  • Joe Peluso – No
  • Chris Tate - No
• Motion passed to donate $200 for charity cause in East Hanover
  • Passed
• Meeting Closed at 9:25 PM
• Need to pass Feb and March minutes at next meeting

Next meeting is on May 3, 2016 @ 8:15 PM

East Hanover Soccer Club

May 3, 2016

Monthly Meeting

Board Attendees:                           Gino Circilli, Angelo D’Alessio, Marco Martire, Andy Liebhauser, Chris Tate, Joe Peluso, Gino Casteneda

Members in Attendance:             Dave Schlosser, Gus Politi

Board Members not in Attendance:         JP Viegas, Fernando Oliveira

 

Meeting Started:             8:30 PM

• New Business
  • Spring Soccer, 2016
    • 58 Participants
    • Program started on Saturday, 4/23 and ends on Saturday, 5/20
  • Travel Tryouts
    • Paperwork has to be submitted by Friday, 5/6
    • Tryouts will be Friday, 5/13 and Friday, 5/20
  • Photo day for Fall, 2016 is 10/1/16
  • Fall, 2016 Registration will open on Wednesday, 5/4/16
  • DJ Little Rob
    • Do opening weekend and Championship Weekend
      • This was raised by Chris Tate
  • Dan from PESA wants to have a summer camp here
    • EH Recreation mandates that it has to be Age 6 to 14
    • Open to East Hanover Residents
    • Need to have decision by Fri, 5/6/16
  • Marco Martiere raised that Roseland (His brother lives there) has a Soccer Program that ends at 6^th grade
    • They are interested in having 12 kids sign-up
    • Spread them across teams
• President Report
  • Moving of goals for travel on LP6 and Middle
    • Has to be moved back before you leave
    • Coaches at Middle School have been asked to have teams return the goals

 

 

• Lights at Middle
  • Based on feedback from Town Council, the lights have been approved and should by Fall, 2016
• Draft
  • Planned for 18-25^th of July

• Referee Report (Chris Tate)
  • Wants to schedule dates for Rec Center to hold training classes and sign-ups
  • After 8/5/16, this place is off-limits for a few weeks
  • Chris would like to hold meeting on Saturday, 8/27/16
    • 10 AM – 2 PM
  • EH Firehouse can be used as a backup
• Equipment Report (Joe Peluso)
  • Question about the stakes
  • Wheels on goals are braking
    • The brackets are breaking
  • Want to bring it to a steel fabricator to get addressed
  • Also want to make sure that tires are all inflated and if no, look to replace tubes
• Travel Report (Gino Casteneda)
  • All games were played this past weekend
  • Field conditions were better at Middle vs. LP6
  • Tryout Forms are coming in
    • Need to send a Broadcast email later this week on the deadline of Fri, 5/6/16 to get the forms
    • Andy to send to get deadline at 4 PM on May 6th
    • Payment is not needed yet as we are not certain if we will have tryouts
    • 2 Training Organizations have been contracted
    • Tryouts for 5/13 and 5/20
  • Gino has the ice packs for travel coaches should they be needed
  • PCNs for game schedules are due asap
  • ‘F’ License training at 5/20 – 5/21
    • 6:30 – 9:30 PM on 5/20
    • 9:30 – 2 PM on 5/21
    • May conflict with Spring, 2016 session on 5/21, but we can switch fields
• VP Report (Angelo D’Alessio)
  • Ready to send an email to sponsors
    • Will be sent in the next 1-2 weeks
  • $300 for 1 Team, $500 for two teams
  • Signs are up for Registration
• Marco Martiere
  • No update

 

• CTO Role (Andy Liebhauser)
  • Open Fall, 2016 Registration
  • Review Fall, 2016 Early-Bird
    • Based on Spring, 2016 registration
  • Spring, 2016 Refunds (1)
    • Next Meeting is 6/7/2016
    • Meeting is called at 9:17 PM