Meeting Minutes

Monthly Minutes

August, 2014

Minutes from EHSC Monthly Meeting – August 4, 2015

  • Draft
    • Draft was held on 7/27/15
      • Teams are all set
      • Division 5 Boys and Division 8 Girls are short teams and coaches
      • Asked those in attendance to recommend others that may want to coach
    • Some team consolidation still to come
      • Div 8 Girls, Div 5 Boys, Div 3 Girls
    • Question about older Girls (Division 8)
      • Have an offer to partner with Fairfield and other towns to form a Travel and Rec type program
      • With only 3 teams, having games against other towns that are in same situation may make sense
      • Decision has to be made by the week of 8/24
    • For other Divisions with odd amount of teams, there will be 1 game and 1 bye each week
      • More practice
  • Travel Report – Gino Casteneda
    • Preliminary Flighting has been posted
    • Teams can accept or request a change by 8/15/15
    • Season starts on Sunday, 9/13/15
    • Thee full schedule will be out by the end of August
    • Teams
      • Have 6 Girls Teams and 2 Boys Teams
    • Travel Players are not required to play Rec
      • May need to change this next year
    • The EHSC has paid the fee to league for all teams
  • Referee Report – Chris Tate
    • Organizing list of Refs in month of August
    • New Referee Training is planned before play starts
    • Flaggers can start in 6th Grade
    • Referees are 7th Grade and Up
  • Practice
    • Fields are open for practice starting the week of 8/17/15
    • Coaches will be notified of their teams no later than Friday, 8/14/15
    • Coaches are asked to notify their players and families during week of 8/17/15 at latest
  • Sponsorship and Pictures - Fernando
    • Sponsors
      • It is not too late to get sponsors
      • Looks like we may have more sponsors than teams
      • Could offer signage sponsor to some sponsors

 

 

 

  • Pictures
    • Pictures Day is planned for Saturday, September 26th
    • Same format as last year, including Travel teams
    • Time will be from 7:30 to 2 PM
  • Columbus Day Parade
    • Sunday, 10/11/15
    • There will be an EHSC Parade Float
    • Coaches have to be on with players
  • TGIF Fundraiser
    • Details on a 3-day fundraiser event will be distributed
    • Event is planned for sometime in October
  • Opening Day Festivities
    • Considering a parade for Saturday, September 12th, but nothing planned yet
  • Equipment – Joe Peluso
    • Will be handed out in the next few weeks
    • Need to purchase first aid kits and ice packs
  • CTO Update – Andy Liebhauser
    • EHSC and EH Knights of Columbus Council 6504 are partnering on a Soccer Kick Challenge
      • Will be held on Saturday, September 19th with a Rain Date on Saturday, October 3rd
      • Timing for the event will from 9 AM to 2 PM
      • Would like to have sign-ups by Saturday, September 12th (Opening Day)
      • Andy to follow-up with each coach
      • Forms will be distributed to each coach when equipment is picked up
    • Dicks and Sports Authority EHSC Promotions
      • Links on website and email blasts will be sent in the next 2 weeks
  • Admin
    • Open Board Position for Recording Secretary
      • Danielle Rubinetti has volunteered
      • Motion was made and 2nd done
    • Next Meeting is scheduled for Wed, September 9th
      • 8 PM at Rinaldi Center

October, 2015

East Hanover Soccer Club

October 6, 2015

Monthly Meeting

  

Board Members in Attendance: Gino Circelli,  J.P. Viegas, Fernando Olveira, Chris Tate, Marco Martire, Joe Peluso, Gino Castaneda, Andy Liebhauser,

Members in Attendance:

Board Members Unable to Attend: Paul Prestia, Danielle Rubinetti

 

 

Meeting called to order at 8:25 pm by Gino Circelli.

 

New Business:

  • Circelli motion (Andy Second) to pass the August and September meeting. Pass 5-0
  • Circelli motion (Fernando Second) to pass the August and September meeting. Pass 10-0
  • Feedback from coaches
    • First graders in games are not ready for corner kicks, throw ins, goal kicks etc…request to have Coastal cover basics at this coming weekend’s clinic.
    • Coaches can only go on the field during stoppage of play for Div 1 only.
    •  
  • Reminder to coaches:
    • Parents are not allowed inside the black fence, near the field.
    • Coaches cannot overrule a referee on any calls or rules prior to the start of the game (i.e.: allowing ear rings during game).        
  • Castaneda motion (Peluso second) to hire a DJ for the year end party. Pass 13-0. Abstain.
    • DJ Lil Ro confirmed for $200
  • Email motion by Fernando (Second Viegas) to use extra sponsor money for travel team items.  Passed 5-0 (4 Abstain).

 

President report:

Gino Circelli

  • Year end BBQ to be scheduled for October 24th from 11am-3pm.
  • Gino will check into possibility of having face painting at the year end party.
  • We are all caught up for rainout make-ups.
  • Clinics that were cancelled will need to be scheduled

 

Treasurers Report:

Marco Martire

  • Nothing to report

 

CTO report:

Andy Liebhauser

  • Working through reschedules.
  • Working with a few sponsors to update logos on the website.

 

 

Director of Uniforms report:

JP Viegas

  • All uniforms except for 1 have been handed out.

 

Director of Travel Soccer report:

Gino Castaneda (Not present, Circelli reporting)

  • Season is half way done.
  • Request for coaches to complete the Game Reports, not just the score report.
  • Due to incident early in the season, going forward clubs will get one warning for poor spectator behavior before the club gets fined.
  • Don’t use the referee assignment number until 5 minutes before the game to call.
  • Non-volunteer trainers need to have a pass to be on the coach’s sideline.

 

 

 

Vice President report:

Fernando Olveira –

  • Picture day went very well.
  • There are 2 sponsors that still need to pay. (Don Jose and
  • Columbus day parade email was sent out to coaches.
  • TGIF fundraiser is scheduled for Oct 13, 14 and 15.  Flyer will be finalized tomorrow and posted on the website.

 

 

Director of Rec report:

Paul Prestia

  • Not present

 

Director of Referees/Schedules report:

Chris Tate

  • So far things have been going well.  Referees have been doing a great job thusfar.

 

Director of Equipment Report:

Joe Peluso     

  • Joe will need kid count per team to order trophies.

 

Secretary report:

Danielle Rubinetti

  • Not present

 

Meeting adjourned by Gino Circelli at 9:45 PM.

 

Next Meeting scheduled for November 10, 2015 at 8:15pm.

November, 2015

East Hanover Soccer Meeting – Minutes from the 11/10/15 Meeting

  • Attendees
    • Board:   Gino Circilli, Marco M, Fernando O, Gino Casteneda, Chris T., Paul P., Andy L
      • Board Not in attendance:              JP Viegas, Joe Peluso, Danielle Rubinetti
    • Coaches/Parents:  Mike Dechiara, Matt Kenny, Stu Minkowitz, Angelo D’Alessio, Kim DiLauri, Patrick O’Conner
  • Minutes
    • Meeting called to order at 8:24 PM and President’s Report provided by Gino Circilli   
    • Overall feeling was that season went well
  • For next year, want to reach out to Rec Dir at Florham Park to see if there is interest
    • Having their younger kids come play in our league if they don't have a league for younger kids rather than waiting to 6th grade and above like in past years.
  • Discussed that the last meeting held in October, trying to get new coaches, was very lightly attended
    • With the younger groups, need a minimum of 2 coaches
  • Suggestion to do email blast to parents about importance of needing coaches
    • Many coaches had more than 1 team
  • Discussed incentives to get more coaches
    • Offer free Rutgers course (league pays for instructor in EH)
    • Discount on Registration for their child
    • Request to have coaches/players shake the referees hand after game
  • Referee Status (Chris Tate)
    • Thought that year went well.  Overall feedback from coaches was very positive
    • Sponsorship Status (Fernando Oliveria)
    • Still a few outstanding sponsor payments.  Going to collect this week
    • Had 7 extra sponsors this year
    • Each travel team will receive a pop-up canopy
  • Jimmy John’s will be sponsoring a U10 Boys – Team picked at random
    • Sponsor plaques are in and will be distributed next year
  • VP Status (Fernando Oliveria)
    • 4 Ratings Forms are outstanding, but those coaches have been contacted
      • Solicitation for coaches - Will send email blasts in off-season
    • Need to re-inforce to coaches the sportsmanship in score.  Do not run-up score
    • TGIF event
      • Don’t have funds yet, but very successful based on attendance
  • Treasurer (Marco Martiere)
    • Still have payments for Trainers (last payment), trophies, referees
    • Payments for NJYS was made
    • Account should still have good reserve after all bills are paid   
  • CTO Report (Andy Liebhauser)
    • Looking to address rules for site by Demosphere
  • Paul Prestia
    • Good season
    • Will be stepping down from Director of EH Board
  • Equipment
    • Not many coaches returned the equipment
    • Will coordinate with Joe Peluso on date\time for drop-offs
  • Travel Director (Gino Casteneda)
    • U11 Girls won their flight
    • 4-5 more teams are in for Flight championship
    • About 2 games left
    • Want to get more teams, especially boys
  • Slate of Officers for 2016
  • Nominating Committee was Mike DeChiara, Marco M and Fernando O
    • Gino Circilli – President
      • Mike Dechiara 2nd
      • Accepted
    • Angelo D’Alessio - VP             
      • Stu M 2nd
      • Accepted
    • Marco Martiere - Treasurer
      • Gino Casteneda 2nd
      • Accepted
    • Fernando Oliveira – Director
      • Patrick O 2nd
      • Accepted
    • Gino Casteneda – Director of Travel
      • Angelo D’Alessio 2nd
      • Accepted
    • JP Viegas – Director of Uniforms
      • Fernando O 2nd
      • Note:            Acceptance was done by note submitted and read by attendee on their behalf
      • Accepted
    • Joe Peluso - Director of Equipment
      • Matt Kenny – 2nd
      • Note:            Acceptance was done by note submitted and read by attendee on their behalf
      • Accepted

 

  • Andy Liebhauser – CTO
    • Angelo D’Alessio 2nd
  • Chris Tate
  • Andy L 2nd
  • Accepted
    • Paul Prestia – Recording Secretary
      • Andy L 2nd
      • Accepted
  • Reminder that next meeting is scheduled for 12/1/15 @ 8:15 at Rec Center

Meeting Closed at 9:30 PM        

EHSC Monthly Meeting - March, 2016 - Meeting Minutes

East Hanover Soccer Board – Meeting Minutes from Meeting on 3/1/16

  • Attendees
    • Board
      • Joe Peluso, Andy Liebhauser, Gino Circilli, JP Viegas, Angelo D’Alessio, Gino Casteneda, Marco Martiere,
      • Excused
        • Fernando Oliviera, Chris Tate
    • Coaches/Other
      • Matt Kenny, Gus Politi, Marty Zizza,  Danielle Palmieri, Mrs. Quintella, Mrs. Fusella, Greg Brutofski
  • Rec Soccer in Spring
    • 5 Saturdays starting in April-May, 2016
      • Dates
        • 4/23/16 – 5/21
      • Times
        • Not before 10 AM
          • Going to try and work around other sports (softball, baseball)
      • Grades
        • 1st Grade through 5th Grade
          • Current Grade you are in as of this Spring
      • Cost
        • $60 charge
          • Get a discount to $60 Cost for Fall
      • Fields that can be used
        • 2 at Middle
        • Upper at Central
        • LP 6
      • Trainers
        • This will be run through Coastal
      • Spring Registration
        • Can the system know who signed up in the Spring, 2016
          • So we can isolate/mark for a discount in the Fall, 2016
        • Andy to reach out to Demosphere to confirm
        • Want to open up the Registration by next Friday, 3/11/16
          • Send out Broadcast emails on this
  • Feedback from Coach Danielle Palmieri
    • Would like to try and cultivate Women’s Coaches in the EH Soccer Board
      • Generate an email and perhaps Gina and Danielle can be on Signature
      • Offer a Coaches Clinic, remind them on email
        • Rutgers Training on May 17, 2016 in Florham Park

 

  • March 14 – Important Date
    • Meeting with Town Council to discuss increase of fields
      • EH Soccer Board would like to have as many attendees there to represent the need for fields
  • Registration for Fall, 2016
    • Opening on May 1, close on July 1, 2016
  • Travel Update (Gino)
    • Preliminary Flighting is on Morris County site
      • Coaches can check and make request for re-flighting and Gino can submit
    • Conflict Forms are due this week
      • Coaches are encouraged to submit
    • Travel Meeting Re-Cap from last week regarding Age Update
    • Tryout Form developed by Gina Liebhauser
      • Not sure if we are doing tryouts yet
      • May want to consider using SDA or Pegasus instead of Coastal as we may get a more objective assessment.  Coastal knows too many kids in town
    • Want to do Tryouts for Fall season, 2016, prior to Memorial Day
      • Look to do on Friday night
    • Flyers will be sent to all schools in town
    • New Boys Team, Ralph Amirata, U9 for the Fall, 2016 Season
      • Need to follow-up with him
  • Updates from other Board Members
    • JP – No
    • Marco – No
    • Andy – Asked about when Registration for Spring, 2016 needs to be launched
    • Angelo –
      • Morris Sign so we can get signs up for May 1st
      • Has list of all sponsors
      • No signs for Spring, 2016 Season
    • Joe Peluso
      • Spikes attached for the Goalpost
      • Try them for the Spring
  • Meeting Closed at 9:15 PM
  • Next meeting is on April 5, 2016 @ 8:15 PM

EHSC Monthly Meeting - April, 2016 - Meeting Minutes

East Hanover Soccer Board – Meeting Minutes from Meeting on 4/5/16

  • Attendees
    • Board
      • Gino Circilli, Gino Castaneda, Andy Liebhauser, Angelo D’Alessio, Chris Tate, Marco Martiere, Fernando Oliveira
      • Excused
        • Joe Peluso, JP Viegas
    • Coaches/Other
      • None
  • Rec Soccer in Spring
    • As of today, we have 42 kids signed up for Spring
      • Need to look at breakdown by age group
      • How many trainers do we need
    • Close out Spring Registration on Thursday, 4/21/16
    • Need to look how we handle the payment for Fall Discount
      • Do we open up a special period from 4/25 – 4/29/16
      • Contact these families directly
        • Have the rules set at $60
        • Tell them to act
        • Then we have new rules for Fall Registration Open up on 5/1/16
  • Registration for Fall, 2016
    • Opening on May 1, close on July 1, 2016
  • Discussion about Field Complex Update in town – 3/14/16
    • Best option for soccer is to
      • Have Lights at Middle
      • LP 6:  Sprinkler System
    • Consider using LP 3 and LP 4 for soccer
      • This would be in addition to LP 1 and LP 2 , LP 6
  • Travel Update (Gino)
    • First week of season was 4/3/16
    • The deadline to start a team will be moved up
      • July 1st (instead of July 15th)
    • Coaches can’t close fields, need to have a EH Soccer Board Member present to do so
      • This is based on feedback from Wind conditions on 4/3/16
    • No change in rule on heading right now, but likely will change soon (next 1-2 weeks)
      • U11 and below can’t head the ball
      • Gino will let the coaches know when he is made aware
    • League Cup for U10
      • 3 Refs
        • $30 for Center, $15 for the Side Refs (2)

 

  • Travel Tryouts
    • Want to distribute the flyer to schools during week of 4/18
      • This is after Spring Break and 3 weeks prior to tryouts session #1 on 5/13
    • Tryouts are May 13th and 20th
      • Possible overlap with the Color
    • Want to get Form (Gina Liebhauser) and then link it on the website
      • Look  to send a broadcast Email the week of 4/18/16 to announce and have link
  • Balls have been purchased for each Travel team and has been distributed to each team
  • Looking to schedule an ‘F’ License course in May, 2016 in East Hanover
  • Updates from other Board Members
    • JP – No
    • Marco – No
    • Andy – Close Spring Reg on 4/21/16, Early Fall Registration (based on Spring), Open up Fall on May 1
    • Angelo –
      • Working on new sponsors
      • Has list of existing sponsors
      • Will start working sponsors in May, 2016
      • Question if we can have 2 sponsors on a shirt for uniforms
        • JP can follow-up on cost
    • Joe Peluso – No
    • Chris Tate - No
  • Motion passed to donate $200 for charity cause in East Hanover
    • Passed
  • Meeting Closed at 9:25 PM
  • Need to pass Feb and March minutes at next meeting

Next meeting is on May 3, 2016 @ 8:15 PM

EHSC Monthly Meeting - May, 2016 - Meeting Minutes

East Hanover Soccer Club

May 3, 2016

Monthly Meeting

Board Attendees:                           Gino Circilli, Angelo D’Alessio, Marco Martire, Andy Liebhauser, Chris Tate, Joe Peluso, Gino Casteneda

Members in Attendance:             Dave Schlosser, Gus Politi

Board Members not in Attendance:         JP Viegas, Fernando Oliveira

 

Meeting Started:             8:30 PM

  • New Business
    • Spring Soccer, 2016
      • 58 Participants
      • Program started on Saturday, 4/23 and ends on Saturday, 5/20
    • Travel Tryouts
      • Paperwork has to be submitted by Friday, 5/6
      • Tryouts will be Friday, 5/13 and Friday, 5/20
    • Photo day for Fall, 2016 is 10/1/16
    • Fall, 2016 Registration will open on Wednesday, 5/4/16
    • DJ Little Rob
      • Do opening weekend and Championship Weekend
        • This was raised by Chris Tate
    • Dan from PESA wants to have a summer camp here
      • EH Recreation mandates that it has to be Age 6 to 14
      • Open to East Hanover Residents
      • Need to have decision by Fri, 5/6/16
    • Marco Martiere raised that Roseland (His brother lives there) has a Soccer Program that ends at 6th grade
      • They are interested in having 12 kids sign-up
      • Spread them across teams
  • President Report
    • Moving of goals for travel on LP6 and Middle
      • Has to be moved back before you leave
      • Coaches at Middle School have been asked to have teams return the goals

 

 

  • Lights at Middle
    • Based on feedback from Town Council, the lights have been approved and should by Fall, 2016
  • Draft
    • Planned for 18-25th of July
  • Referee Report (Chris Tate)
    • Wants to schedule dates for Rec Center to hold training classes and sign-ups
    • After 8/5/16, this place is off-limits for a few weeks
    • Chris would like to hold meeting on Saturday, 8/27/16
      • 10 AM – 2 PM
    • EH Firehouse can be used as a backup
  • Equipment Report (Joe Peluso)
    • Question about the stakes
    • Wheels on goals are braking
      • The brackets are breaking
    • Want to bring it to a steel fabricator to get addressed
    • Also want to make sure that tires are all inflated and if no, look to replace tubes
  • Travel Report (Gino Casteneda)
    • All games were played this past weekend
    • Field conditions were better at Middle vs. LP6
    • Tryout Forms are coming in
      • Need to send a Broadcast email later this week on the deadline of Fri, 5/6/16 to get the forms
      • Andy to send to get deadline at 4 PM on May 6th
      • Payment is not needed yet as we are not certain if we will have tryouts
      • 2 Training Organizations have been contracted
      • Tryouts for 5/13 and 5/20
    • Gino has the ice packs for travel coaches should they be needed
    • PCNs for game schedules are due asap
    • ‘F’ License training at 5/20 – 5/21
      • 6:30 – 9:30 PM on 5/20
      • 9:30 – 2 PM on 5/21
      • May conflict with Spring, 2016 session on 5/21, but we can switch fields
  • VP Report (Angelo D’Alessio)
    • Ready to send an email to sponsors
      • Will be sent in the next 1-2 weeks
    • $300 for 1 Team, $500 for two teams
    • Signs are up for Registration
  • Marco Martiere
    • No update

 

  • CTO Role (Andy Liebhauser)
    • Open Fall, 2016 Registration
    • Review Fall, 2016 Early-Bird
      • Based on Spring, 2016 registration
    • Spring, 2016 Refunds (1)
      • Next Meeting is 6/7/2016
      • Meeting is called at 9:17 PM

Sponsors

A. Molly Company

A. Molly Company

Avellinos Pizza & Grille

Avellinos Pizza & Grille

Over the Rainbow Children's Center

Over the Rainbow Children's Center

Don Jose Mexican Restaurant

Don Jose Mexican Restaurant

Dick's Sporting Goods

Dick's Sporting Goods

Coccia Real Estate Group, LLC

Coccia Real Estate Group, LLC

East Hanover PBA Local #227

East Hanover PBA Local #227

PESA

PESA

The Godfather of East Hanover

The Godfather of East Hanover

Peluso Home Improvement, Inc.

Peluso Home Improvement, Inc.

Zeifman Orthodontics

Zeifman Orthodontics

Posture Perfect Chiropractic

Posture Perfect Chiropractic

Piemonte & Liebhauser, LLC

Piemonte & Liebhauser, LLC

East Hanover Fire Department

East Hanover Fire Department